Job Openings >> Payroll Administrator
Payroll Administrator
Summary
Title:Payroll Administrator
ID:12864
Department:Client Services
Description
ATA Employment Solutions is hiring internally for a Payroll Administrator. This position performs a variety of complex and specialized payroll and accounting duties related to the processing of the client’s payroll and the maintenance of the payroll system; reviews and reconciles a variety of payroll reports including payroll taxes, benefits reports, quarterly taxes, ACA reporting, and retirement contributions; ensures all local, state, and federal rules and regulations are followed; assists with questions from clients and client employees on payroll processes, procedures, and reports; assists with a variety of special projects; evaluates payroll processes and procedures and makes recommendations for improvement; interacts with employees regarding questions and concerns regarding payroll issues; and maintains up-to-date knowledge of a variety of payroll related requirements.

Job Type: Full-time, non-exempt
Salary: $27,040 - $31,200 annually depending on experience
Schedule: Full-time, Monday - Friday, 8:30am - 4:30pm
Benefits: Medical, dental, vision, life insurance, paid time off, paid holidays, & 401k with company match

Essential Duties and Responsibilities:
 
  • Maintains the payroll system and employee pay records; processes time records; prepares paychecks; prepares and files required reporting documents in an accurate and timely manner including but not limited to quarterly reports, taxes, and annual reporting of ACA and W2’s.
  • Demonstrates a full understanding of applicable wage policies, procedures and work methods associated with assigned duties; maintains current knowledge of local, state, and federal legislation affecting payroll.
  • Prepares pay records for posting and ACH processing; reconciles payroll records to the general ledger; researches and resolves payroll related general ledger issues; prepares payroll journal vouchers; prepares a variety of routine and special reports as necessary; audits and reconciles payroll deductions and earnings registers for reasonableness.
  • Processes withholdings, deductions, wage garnishments, or other special payroll actions and changes affecting net wages such as exemptions, and insurance coverage; submits retirement reports each payroll; prepares payroll tax deposits; completes, verifies, and processes forms and documentation for administration of benefits such as pension plans, unemployment and medical insurance; reconciles payroll deductions withheld from employees to actual cost, including union dues and deferred compensation.
  • Exercises extreme sensitivity to the issues of confidentiality of employee/employer data and maintains absolute confidentiality of personal data.
  • Runs computer programs to produce payroll reports; posts and maintains payroll related employee data in a timely and accurate manner.
  • Prepares, reconciles and submits payments to be processed to providers for employee benefits and deductions.
  • Develops and maintains Payroll Procedure Manual; provides information and instruction to personnel regarding procedures and methods involved in processing payroll.
  • Evaluates operations and activities of assigned responsibilities; recommends improvements and modifications to the payroll system; tests system upgrades and fixes; verifies results for accuracy; prepares various reports on operations and activities.
  • Assists employees, benefit vendors, auditors and outside agencies with payroll and benefit questions and requests; works with management to address any legalities and payments regarding compensation concerns such as judgments, arbitration, and/or court rulings; assists employees in the completion of payroll related forms.
  • Performs related duties as assigned.

Employment Standards - Must be knowledgeable in the following areas:
 
  • Principles and practices of municipal payroll processing, administration, and records maintenance; budgeting and monitoring; classification and compensation.
  • Pertinent laws, rules, and  regulations governing areas of  responsibility including, but not limited to FLSA, Federal W-2 and Quarterly Tax reporting, and ACA reporting.
  • Laws, rules and regulations regarding the confidentiality of payroll related records.
  • Bookkeeping and accounting principles; methods and techniques of automated record keeping and report generation.
  • Business arithmetic, basic statistics and statistical methods, basic accounting.
  • English usage, spelling, grammar, and punctuation.
  • Office practices and technology including personal computer hardware and software (Microsoft Excel & Word).

Ability To:
  • Understand federal, state  and  local  laws  and  regulations applicable  to  human  resources administration, finance, and payroll processing.
  • Prepare, maintain, process, and reconcile a complex payroll.
  • Maintain payroll records, reports, and files.
  • Safeguard and maintain the confidentiality of records.
  • Verify, reconcile, and balance a variety of records and information.
  • Interpret, explain, and apply applicable laws, codes, and regulations governing payroll administration.
  • Assist in implementing various policies and procedures.
  • Understand and carry out both oral and written instructions.
  • Organize work and set priorities for a variety of projects and tasks in an effective, efficient and accurate manner while ensuring all deadlines are met.
  • Process payroll and prepare related reports, spreadsheets, and documentation.
  • Compile and maintain confidential and complex reports and files.
  • Communicate clearly and concisely; respond appropriately and effectively to the needs of internal and external customers.
  • Prepare and present clear, concise, and logical written and oral reports.
  • Use computer technology and applications in the performance of daily activities.
  • Establish and maintain effective working relationships with those contacted in the course of the work.
  • Use tact, initiative, prudence and independent judgment within general policy, procedural and legal guidelines.

Minimum Qualifications:

Any combination of education, training and experience that would provide the required knowledge and abilities is qualifying. A typical way to obtain the required qualifications would be:

  • 3-5 years of experience in payroll processing

 



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